Enquiry costs Species records distribution maps

Information Request and Terms and Conditions Agreement Form - RF13

RECORD requests that you complete the following form before we can release the relevant data we hold. We receive data from a variety of sources, from large organisations to amateur naturalists. With RECORD operating as agents, these individuals and groups, who provide their records free of charge, have the right to retain copyright on their data.

RECORD retains copyright on its database holdings. In the interests of legal protection of all parties concerned, and before release of data, we ask that you sign the access terms and conditions declaration at the end of this form. Non-adherence to these terms and conditions will be viewed as a breach of contract which may result in legal redress being sought. All data passed to a client by RECORD is subject to these access terms and conditions.

While the information from RECORD in itself will remain free, RECORD reserves the right to charge a reasonable (non-profit) fee to cover administration and a proportion of overheads. We are not responsible for the charging policies of other organisations. Furthermore we require you to acknowledge RECORD in all documents containing any part of the information released.
Name: *
Organisation:
Address: *
Telephone: *
Fax:
E-mail: *
Job Number (If available):
Purchase Order Number
(If required):
Invoice Address:

If you, or your company, are, for the purposes of this enquiry, working on behalf of an agency or organisation, please fill in the box below:
Agency or Organisation:
Contact Person:
What will the data supplied be used for: *
Enquiry Details:
Map enclosed with boundary of enquiry area highlighted:
(Optional)
GIS Boundary files:
(Optional)
Ordnance Survey Grid Reference for centre of site: + Km buffer
(Click here to obtain a grid reference from our map tool)
Site name: *
District & Parish: *
Other attachment:
(Optional)
Enquiry details:

Information Requested:

Our standard report, where available, includes the following in both mapped and data sheet form:

Species (Including data from the NBN Gateway):

•    Berne Convention - Appendix 1, Appendix 2 and Appendix 3
•    Birds Directive - Annex 1, Annex 2.1, Annex 2.2
•    Convention on Migratory Species - Appendix 1, Appendix 2, ASCOBANS, Annex II and EUROBATS Annex I
•    EC Cites - Annex A, Annex B, Annex C and Annex D
•    Habitats Directive - Annex 2 Non-priority Species, Annex 2 Priority Species, Annex 4 and Annex 5
•    Section 41 (England) of the Natural Environment and Rural Communities Act 2006 (NERC) 
•    Protection of Badgers Act (1992)
•    The Conservation (Natural Habitats, &c.) Regulations 2010 - Schedule 2, Schedule 4 and Schedule 5 
•    Wildlife and Countryside Act 1981 - Schedule 1, Schedule 5 and Schedule 8
•    IUCN Red Data List - Extinct, Extinct in the Wild, Critically Endangered, Endangered, Vulnerable, Near Threatened and Least Concern
•    Birds of Conservation Concern (BoCC) - Amber and Red
•    Nationally Rare and Scarce - Nationally Rare, Nationally Rare Marine Species, Nationally Scarce, Nationally Scarce Marine Species
•    UK Biodiversity Action Plan (UK BAP) - Priority Species
•    Local Biodiversity Action Plan (LBAP) Species
•    Invasive Non-Native Species

Site Boundaries:

  • Ramsars*
  • Special Protection Areas*
  • Special Areas of Conservation*
  • National Nature Reserves*
  • Sites of Special Scientific Interest*
  • Local Nature Reserves*
  • Local Wildlife Sites (note LWS information is not available for data searches within Cheshire West & Chester)

* denotes boundaries provided by the NBN Gateway.

 

Please check if you require site citations (Only available in Halton, Warrington and Wirral). £25 per citation:
Please check if you require species records in GIS and KML (To be used in Google Earth) format. £30 extra (minimum, may be more for non-standard search)
Express service (Same day if possible or the next working day) 30% of the total enquiry cost will be applied.:
Other:
Comment:
How Did you hear about RECORD?:   *
Other:
Declaration:

If permission to access the data held by RECORD is granted I/We understand the following:

  1. I/We agree that data released by RECORD to clients or other suppliers, in any format and on any media, will only be used for the one, single purpose for which it was originally requested and for the time period originally agreed upon (See note 3 below).
  2. I/We agree that data released by RECORD to clients or other suppliers will not be added to any permanent database system (electronic or paper based) unless by written agreement with RECORD . This form of agreement will incur further charges related to length and potential multiplicity of use.
  3. I/We understand that following the end of the agreed time period, or of 12 months from the enquiry date the received data must be deleted from any electronic system (See note 2 above). Any further usage of the data must be preceded by a further request for a re-release and update of the data from RECORD and thereby will incur a further enquiry charge.
  4. I/We agree that data retrieved from RECORD will not be passed on to or communicated with third parties except as aggregated data within reports, or as anonymised data in the form of maps etc., which constitute a part of the agreed reason for the original enquiry.
  5. RECORD tries its utmost to ensure the accuracy of its records.  However, it is impossible to guarantee the veracity of every single species observation and we therefore disclaim responsibility for the accuracy of information supplied.  Individual records can be queried with the RECORD office if necessary.
  6. Any biological record is specific to the date of the recording and does not necessarily imply the continuance of the species at that site.
  7. The lack of species and/or habitat information for a geographically defined area does not necessarily imply a low biodiversity value for that area. It may simply be unrecorded.
  8. RECORD may charge for the time required for extracting and formatting the information as well as for a proportion of the overheads of the organisation.

A copy of any report, or other product, produced using the data from RECORD would be gratefully received if provided without cost.

RECORD must be acknowledged within any report, or other product produced, using data provided by RECORD .
Date:
Name:
Position:

Invoices to be paid within 30 days of receipt.

We aim to complete and send the results of an average enquiry within 4 working days.
If results are required urgently a surcharge may be levied.